Supporting community events

If you need help and support to organise your community event we are here to help. We have an agreement with Southend Council to provide advice and guidance to members of the community who are organising. Working with us makes the process of writing event plans that much easier and helps to ease the process of presenting them to Southend Borough Council’s Safety Advisory Group (SAG).

Our services include

  • Support in planning in your event
  • Help in drafting event management plans
  • Help in arranging meetings with key stakeholders
  • Drafting event management plans
  • Support with the application process
  • Attendance at the SAG
  • Attendance at your event
  • Managing your event

We have supported

  • The planning and delivery of the St Georges day parade
  • The planning and delivery of   Armed forces day
  • The planning and delivery of rememberance day across the Borough
  • The Southend Community Event on behalf of South Essex Homes
  • The planning of the Raft Race for Thorpe Bay Rotary
  • The planning of and delivery of the screening of the Battle of the Somme

What our community groups say about us

” The Southend Community Event may not of gone ahead in 2016 as at the last minute we found out paperwork was not correct thanks to Southend Carnival Events we managed to pull it off, Garry’s, their Chair helped us getting the paperwork correct in time was invaluable to our group. The help did not stop there either on the day whilst setting up Garry attended and advised us on a couple of things as well.  

Chair of the Southend Community Event  Shirley O’Reilly

Hire of community event equipment

We also provide the hire of community event equipment at a cost the fraction of private hire. The hire fee offsets the cost of maintaining the equipment, the replacement and the issuing and receipt of equipment.

Organisation / Group
Contact Name
Address
Postcode
Telephone No. (Event Contact)
Mobile Number
Delivery and collection Address if different from above
Please select your delivery option
Delivery(£30)Collection(Free)
Email

Date of Event
No of Days
Description / Location
If using equipment to close a public highway please confirm you have applied to Southend
Borough Council to close the Highway
YesNo

Equipment Available Rate per 3 day hire Deposit Required No of Equipment Required
Barrier (1m high, 2.3m long) £1.00 per barrier 30% of total hire cost
Feet for barriers (double sided) Free with barriers
Crowd Barrier with fixed feet (2m) £1.00 per barrier 30% of total hire cost
Traffic Cones £1.00 each 30% of total hire cost
Gazebos (3m x 3m Vitabri) £10 each 30% of total hire cost
Weights Free with gazebo
Weights £2.50 each 30% of total hire cost
Signs Various 50p each
Mobile Lectern & Plinth £25 30% of total hire cost
Lockers £25 30% of total hire cost
Till £25 30% of total hire cost
Medical Beds £25 30% of total hire cost
Flip Chart POA
Loud Hailers £25 30% of total hire cost
Hi-Viz waistcoats 50p 30% of total hire cost